• Contract
  • London
  • 35000 GBP / Year

Our client is a multi award winning Media Agency

They are  the second-largest media agency in the UK and one of  the most awarded media agencies who work with  across some of the UK’s leading brands. They provide an amazingly collaborative culture and  the highest standards of training, development, and support so much so, that they were featured in the Sunday Times Best Places to Work List for 2023.

Reporting directly into the Executive Assistant, they looking for an exceptional organised and pro-active solutions focused individual to work within the existing team of two EAs who manage the varied and, at times complex diaries and needs of the Agency Steering Group. As part of your remit, you will be managing day to day diaries, but also involved with agency events and ad hoc projects. This role is not a standalone role, the PA Team work in close collaboration with each other ensuring that there is continuous professional support given to the senior leads of the agency. This is initially a 12 month contract


• Assisting with the delivery of all agency sessions, i.e.: Company or Board Meetings and Media Owner sessions
• Arranging and booking travel; keeping relevant system logs up to date
• Preparing rooms and materials for meetings and pitches
• Submitting timely, accurate expenses and timesheets
• Assisting and supporting with ad hoc projects
• Complex diary management for senior stakeholders
• Ownership of senior client meetings
• Point of contact for all company card payments across agency
• Company card expense submissions
• Board travel bookings
• Proactively manage need to know admin such as board holiday calendar
• Room bookings management
• Registering external visitors
• Company taxi bookings
• Adhoc projects for senior leadership team
• Media owner point of contact for Board members
• Meet & greet visitors

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