• Contract
  • Full Time
  • London
  • 55,000 GBP / Year

Our client is a worldwide Media Agency, working with premium brands

As an EA at this Media Agency, you will be the right-hand person to the CEO and MD and will be responsible for crafting their busy schedules and managing preparation for a variety of internal and external meetings. Your role will benefit them in freeing up time and helping them maximise their productivity.

You will work behind the scenes to find solutions to problems and deal with issues before they arise. You will be expected to convert thoughts into actions and get things done independently.
You will be organised, strong in project management, able to shift between strategic counsel and smaller daily tasks. You will be a team player, driven in a fast-paced environment. This role is an immediate start

The role will require:

• Take control of extensive diary management, ensuring accurate and appropriate scheduling, logistics and travel arrangements are made.
• You will act as conduit to the CEO and MD, involving them at key times where their input and direction is most needed.
• Ensure the CEO/MD is well prepared ahead of all meetings, particularly external client or media partner sessions. Follow up on meetings on their behalf.
• Preparation for a variety of internal and external meetings –presentations, panels, client meeting preparation. Identify key objectives, provide info on attendees, circulate actions, coordination follow-up sessions.
• Prep timelines for travel commitments and travel with the CEO/MD as needed.

• Day-to-day line management of the PA team, overseeing their duties and ensuring Exco/Board members’ needs are met.
• Oversight of the team’s PA duties and ensuring Exco/Board members’ needs are met.
• Step in and support over annual leave absences.
• Guide PAs career and development, championing the team and driving their ambition.

• Assist the CEO/MD in day-to-day communication with the agency as required.
• Work with the Events and Marketing Manager on the agency company meeting schedule, ensuring all stakeholders are engaged in preparation of content.

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